Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Source (Source)

Field to be used with an authority listField used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections


  • This field contains the name of the organization or person who owned the object before your institution acquired it.


  1. Even if a donor or organization wishes to remain anonymous, you should enter the name in this field. This information will remain confidential, since it is for internal use only.

    An adze blade was given to your institution by Simon Billings on October 29, 1939. Mr. Billings wishes to remain anonymous.

      Object Nameadze blade
     Acquisition Mode gift
     Accession Date 1939-10-29
    Source Billings, Simon
  2. This field is used in conjunction with the Acquisition Mode and Accession Date fields.

    A pair of earrings given to your institution by Peter Bennett on September 23, 1961

      Object Nameearring
     Acquisition Mode gift
     Accession Date 1961-09-23
    Source Bennett, Peter

Entry rules:

  1. Enter the family name followed by a comma, a space and the first name.

    Source Carver, Paul
  2. Initials should be followed by periods.

    Source MacDonald, Lionel L.
  3. Periods and commas should be followed by a space unless they are followed by other punctuation.

    Source Bartolucci, C. A.; Dressler, Louise
  4. If an individual has an honorific title, enter his or her family name, comma, space, first name, comma, space and the title.

    Source Laplante, Camille, Sister
  5. If you wish to enter two names for the same individual, first enter the name by which he or she is best known, according to the entry rules, and then the other name, in parentheses, without inverting it.
    Example 1

    Source Dupuis, Juliette (Juliette Carrier)
    Example 2

    Source Saint-Stanislas, Sister, a.s.v. (Gabrielle Beaulieu)
  6. Enter the full name of the organization or company, without inverting it, respecting the usual spelling.

    Source Jean Little & Daughter Ltd.
  7. If an object belonged to several people at the same time, enter the names in alphabetical order and separate them by a semicolon followed by a space.

    Source Duncan, Barry; Duncan-Roy, Claudette © Société des musées du Québec