Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Accession Date (Source)

Field used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections


  • This field contains the acquisition date of the object by your institution.


  • This field is used in conjunction with the Acquisition Mode and Source fields.

    A ring bequeathed by Lucie Reneau on May 22, 1982

      Object Namering
     Acquisition Mode bequest
    Accession Date 1982-05-22
      Source Reneau, Lucie

Entry rules:

  1. Enter the date in the form YYYY dash MM dash DD, in numbers only (Y for "year," M for "month," D for "day").

    A radio purchased from Lucien Saint-Pierre on February 13, 1991

      Object Nameradio
     Acquisition Modepurchase
    Accession Date 1991-02-13
      Source Saint-Pierre, Lucien
  2. If only the year of acquisition is known, enter it in the form YYYY (Y for "year").

    A tricycle that has been in your collections since 1956.

      Object Name tricycle
     Acquisition Mode unknown
    Accession Date 1956
      Source unknown
  3. If you are unsure whether your information is correct, include a space and a question mark after the date.

    A lantern possibly purchased on November 1, 1956, from La Belle Époque enr., an antique dealer

      Object Namelantern
     Acquisition Modepurchase
    Accession Date1956-11-01 ?
      SourceLa Belle Époque enr.
  4. If you know that an object was in your collections on a specific date, but you have no information on the accession date, enter the date indicated in your files, followed by a space and the abbreviation "P" for "prior to."

    A cachepot for which there is a date of assessment of its condition (Current Condition Date field), but no accession data.

      Object Namecachepot
      Current Condition excellent
      Current Condition Date 1959-04-19
     Acquisition Mode unknown
    Accession Date 1959-04-19 P
      Source unknown
  5. If you are unable to determine the accession date despite your research, enter "unknown".

    A pitcher is part of your collections, but there is no information on its accession date or acquisition mode.

      Object Namepitcher
     Acquisition Modeunknown
    Accession Dateunknown
  6. This field may not contain more than one entry. © Société des musées du Québec