Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Acquisition Mode (Source)

Field to be used with an authority listField used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections


  • This field indicates how your institution acquired the object.


  1. For better search results from the database, use this field with the following authority list:

    An object left to your institution in an individual's will is transferred permanently to your institution.

    Monica Benson left a pipe to your institution when her will was read out on June 30, 1989.

      Object Namepipe
    Acquisition Mode bequest
      Accession Date 1989-06-30
      Source Benson, Monica
    A specimen is born in your institution.

    An object was placed on deposit with your institution for a limited time, with a view to your acquiring it.

    N.B.: It is common practice to use the term "deposit" for an object that has been placed with an institution for an unlimited time, but this is incorrect. In such cases, the appropriate term is "unlimited loan." This information cannot be entered in this field, however, because the object has not been acquired by the institution.

    N.B.: "Deposit" is a temporary acquisition mode. If objects have been deposited with your institution for an unspecified duration, acquisition procedures such as purchase or donation should be considered.

    A ladle was deposited with your institution on January 13, 1989, by Jocelyn Meloche, to be presented at the next meeting of the acquisitions committee.1

      Object Nameladle
    Acquisition Mode deposit
      Accession Date 1989-01-13
      Source Meloche, Jocelyn
    An authority mandated by your institution gathered an object by digging into the ground or looking underwater.

    N.B.: Underwater digs do not necessarily mean that the object was recovered from beneath the ground. It may have been freed from the surface under which it was at least partly buried.

    A knife blade was acquired on September 15, 1979, during digs carried out on your institution's property, by two archaeologists working for your institution, Mel Fernandez and Charles Morris.

      Object Nameknife blade
    Acquisition Modeexcavation
      Accession Date 1979-09-15
     Site ResearcherFernandez, Mel; Morris, Charles
    An object is permanently transferred to your institution from another institution, in exchange for another object.

    You obtained a chopping tool on October 23, 1992, from the Cold Water Divers Museum. In exchange, you gave it an object from your Museum.

      Object Namechopping tool
    Acquisition Mode exchange
      Accession Date 1992-10-23
     SourceCold Water Divers Museum
    An authority mandated by your institution collected the object from the surface or in the water.

    This mode is most common for archaeological objects and natural science specimens.

    A gunflint was collected from the surface on May 6, 1985, by an archaeologist on an excursion organized by your institution on your land.

      Object Namegunflint
    Acquisition Modefound
      Accession Date 1985-05-06
     Site ResearcherJones, Bill
    An object has been given permanently to your institution.

    N.B.: It may be considered a gift even if your institution issues an income tax receipt.

    A musket was given to your institution on May 16, 1991, by the Sharpshooters Club

      Object Namemusket
    Acquisition Modegift
      Accession Date 1991-05-16
     SourceSharpshooters Club
    integration of art and architecture
    A work of art was acquired by your institution as part of the policy on integrating art with architecture and the environment in public buildings. Under this legislation, part of the construction budget for a public building (1 %) must go toward having a work of art created by a visual artist from Quebec.

    A painting was done for the entrance to the new wing of your institution, on June 4, 1988, under the "1 % Act."

      Object Name painting
    Acquisition Modeintegration of art and architecture
      Accession Date 1988-06-04
    The object was obtained by your institution in exchange for payment.

    On July 21, 1990, your institution purchased a cannonball belonging to Noranda Mines.

      Object Namecannonball
    Acquisition Mode purchase
      Accession Date 1990-07-21
      SourceNoranda Mines
    staff commissioned
    An object was commissioned by your institution and produced by one or more individuals working for the institution.

    A sedan chair was made on May 15, 1990, by your cabinetmaker, at the request of your institution's exhibitions department. The chair is now part of your permanent collection.

      Object Namesedan chair
    Acquisition Modestaff commissioned
      Accession Date 1990-05-15
    An object is permanently transferred from another institution to yours, or from the consolidated fonds of your institution to your collections.

    A cannon, from the Weapons Museum, was transferred to your institution on April 13, 1990. It is now part of your permanent collection.

      Object Namecannon
    Acquisition Modetransfer
      Accession Date 1990-04-13
     SourceWeapons Museum
    Acquisition mode impossible to determine, even following research.

    Despite all your research, you cannot determine how your institution acquired a scraper. Nonetheless, you know that the object came to your institution in 1970.

      Object Namescraper
    Acquisition Modeunknown
      Accession Date 1970
     Source unknown
  2. This field is used in conjunction with the Accession Date and Source fields.

    A dagger acquired as a result of excavation by Paul Ranger on February 9, 1924

      Object Namedagger
    Acquisition Modeexcavation
      Accession Date1924-02-09
     SourceRanger, Paul

Entry rules:

  1. Enter the full acquisition mode of the object; do not use abbreviations.

    A pendant bequeathed by Hatty Lawrence on March 14, 1982

      Object Namependant
    Acquisition Mode bequest
      Accession Date 1982-03-14
      Source Lawrence, Hatty
  2. If you are unsure whether your information is correct, include a space and a question mark after the keyword.

    A grindstone, probably purchased, in your collections since 1919.

      Object Namegrindstone
    Acquisition Modepurchase ?
      Accession Date1919
      Source unknown
  3. This field may not contain more than one entry.

  1. If the object is acquired, the information in the Acquisition Mode field must be updated. Otherwise, the ladle will be returned to its owner. © Société des musées du Québec