Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Use Province (Origin)

Field to be used with an authority listField used for ethnology and history collectionsField used for science and technology collectionsSociété des musées québécois Info-Muse database field


  • This field contains the name of the province where the object was used.


  1. This field may also contain the name of a Canadian territory, an American state, a British county, a Swiss canton, a French department, a Japanese prefecture or any other equivalent of the term "province."
  2. N.B.: Do not confuse the Use Province field with the Originating Province field. The Use Province field indicates the name of the province where the object was used, whereas the Originating Province field indicates the name of the province where it was produced.

    A dress made in the Hauts-de-Seine department of France and used in Louisiana

     Object Name dress
     Originating ContinentEurope
     Originating Country France
     Originating ProvinceHauts-de-Seine
     Use ContinentNorth America
     Use Country United States
    Use ProvinceLouisiana
  3. For better search results in your database, avoid using a large variety of terms; draw up an authority list and add names of provinces as necessary. See documentation tip No. 2 (in French only) for bibliographic references.
  4. This field is used in conjunction with the Use Continent and Use Country fields.

    A tablecloth used in Liguria

     Object Name tablecloth
     Use ContinentEurope
     Use CountryItaly
    Use ProvinceLiguria

Entry rules:

  1. Enter the full name of the province; do not use abbreviations.

    Use Province British Columbia
     and not 
     Use Province B.C.
  2. If the name of the use province has changed, first enter its current name, followed by a comma and a space, then the name that applied at the time the object was used.

    A scraper used in the eastern part of the Northwest Territories, now called Nunavut

     Object Name scraper
     Use ContinentNorth America
     Use CountryCanada
    Use ProvinceNunavut, Northwest Territories
  3. If you are unsure whether your information is correct, include a space and a question mark after the name of the province.

    Use Province Valais ?
  4. This field may contain several entries, since an object may have been used in more than one province over the years—for instance if it belonged to someone who moved from one province to another. The names of the provinces should then be entered in chronological order, beginning with the most recent. Entries should be separated by a semicolon followed by a space.

    A spade used in Manitoba and later in Ontario

     Object Name spade
     Use ContinentNorth America
     Use CountryCanada
    Use ProvinceOntario; Manitoba © Société des musées du Québec