Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Accession Date (Source)

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  • This field contains the acquisition date of the specimen by your institution.


  • This field is used in conjunction with the Acquisition Mode and Source fields.

    A specimen bequeathed by Father Joaqim Ronaldo on May 22, 1912

      Acquisition Mode bequest
    Accession Date 1912-05-22
      Source Ronaldo, Joaqim, Father

Entry rules:

  1. Enter the date in the form YYYY dash MM dash DD, in numbers only (Y for "year," M for "month," D for "day").

    A specimen purchased from the store of taxidermist Gilbert Sullivan on July 24, 1972

      Acquisition Modepurchase
    Accession Date 1972-07-24
      Source Taxidermist Gilbert Sullivan reg.
  2. If only the year of acquisition is known, enter it in the form YYYY (Y for "year").

    Accession Date 1929
  3. If you are unsure whether your information is correct, include a space and a question mark after the date.

    Accession Date1956-12-01 ?
  4. If you know that a specimen was in your collections on a specific date, but you have no information on the accession date, enter the date indicated in your files, followed by a space and the abbreviation "P" for "prior to."

    A naturalized bluebird for which there is a date of assessment of its condition (Current Condition Date field), but no accession data.

      Genus Sialia
      Current Condition excellent
      Current Condition Date 1959-04-19
      Acquisition Mode unknown
    Accession Date 1959-04-19 P
      Source unknown
  5. If you are unable to determine the accession date despite your research, enter "unknown".

    A specimen for which there is no information on its source.

      Acquisition Mode unknown
    Accession Dateunknown
  6. This field may not contain more than one entry. © Société des musées du Québec