Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Cataloguer (Cataloguing)

Field to be used with an authority listField used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections


  • This field contains the name of the individual responsible for documenting the object.


  • Enter the names of all the people who documented the object in this field.

Entry rules:

  1. Enter the family name, comma, space and first name.

    Cataloguer Pederson, Karl
  2. Initials should be followed by periods.

    Cataloguer MacDonald, Georges L.
  3. Periods and commas should be followed by a space unless they are followed by other punctuation.

    Cataloguer Roy, C. A.; Freeman, Louise
  4. If an individual has an honorific title, enter his or her family name, comma, space, first name, comma, space and the title.

    Cataloguer Laplante, Camille, Sister
  5. If you wish to enter two names for the same individual, first enter the name by which he or she is best known, according to the entry rules, and then the other name, in parentheses, without inverting it.
    Example 1

    Cataloguer Dupuis, Juliette (Juliette Carrier)
    Example 2

    Cataloguer Saint-Stanislas, Sister, a.s.v. (Gabrielle Beaulieu)
  6. This field may contain multiple entries separated by a semicolon followed by a space. Each name in the Cataloguer field should correspond to a date in the Catalogue Date field.

    A mummy was documented on September 7, 1984 by Josée Brodeur. Richard Martin documented it again on March 2, 1992.

      Object Name mummy
    CataloguerMartin, Richard; Brodeur, Josée
     Catalogue Date 1992-03-02; 1984-09-07 © Société des musées du Québec