Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Object Name (Identification)

Mandatory fieldField to be used with an authority listField used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Société des musées québécois Info-Muse database field


  • This field should contain only the standardized object name.


  1. N.B.: The Object Name field should contain the standardized name of the object and no description.

    A silver 10-cent Canadian coin

    Object Name coin
      Object Type 10 cents
      Material metal, silver
      Originating Country Canada
  2. If the object name consists of several terms inextricably associated with the object, insert them in the Object Name field.

    Object Name earring
     and not 
     Object Namering
      Object Typeear
  3. For better search results in your database, avoid a large variety of terms; draw up an authority list and add keywords as necessary.
  4. Ideally, there should be one record for each object.

    Two projectile points from the same set
    Record for the first projectile point

      Accession Number 1964.3.1
    Object Nameprojectile point
      Quantity 1

    Record for the second projectile point

      Accession Number 1964.3.2
    Object Nameprojectile point
      Quantity 1
  5. If you have a number of similar objects, you may create a single documentation record. In that case, you will have to enter the name of the object in this field and enter an interval in the Accession Number field.

    One record for twenty-four glass beads acquired at the same time in 1992

      Accession Number 1992.1-24
    Object Namebead
     Quantity 24

Entry rules:

  1. Enter the name in the singular form unless the name is usually in the plural.

    Object Name tree shear
    Object Name sewing shears
  2. Use capitals when required by the spelling for the name.
  3. Do not use quotation marks, slashes, commas, parentheses or brackets. Use hyphens only as required for spelling the name.

    Object Name cup ?
     and not 
     Object Name cup (or mug)
    Object Name hurdy-gurdy
     and not 
     Object Name hurdy gurdy
  4. If you are unsure whether your information is correct, include a space and a question mark after the keyword.

    Object Name lamp ?
  5. This field may not contain more than one entry. © Société des musées du Québec