Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Cataloguer (Cataloguing)

Field to be used with an authority listField used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections


  • This field contains the name of the individual responsible for documenting the specimen.


  1. Enter the names of all the people who documented the specimen in this field.
  2. N.B.: Do not confuse the Cataloguer field with the Identifier field. The Cataloguer field contains the name of the person who documented the specimen. The Identifier field contains the name of the person who identified the specimen. It is possible, but not mandatory, for the two fields to contain the same name.

Entry rules:

  1. Enter the family name, comma, space and first name.

    Cataloguer Lam, Trinh
  2. Initials should be followed by periods.

    Cataloguer MacDonald, Georges E.
  3. Periods and commas should be followed by a space, unless they are followed by other punctuation.

    Cataloguer Lorenço, Jorge, C.; Lombardo, Vincent
  4. If an individual has an honorific title, enter his or her family name, comma, space, first name, comma, space and the title.

    Cataloguer Potvin, Joseph, Father
  5. If you wish to enter two names for the same person, first enter the name by which he or she is best known, following the rules above, and add the other name in parentheses without inverting it.
    Example 1

    Cataloguer Dupuis, Juliette (Juliette Carrier)
    Example 2

    Cataloguer Saint-Stanislas, Sister, a.s.v. (Gabrielle Beaulieu)
  6. This field may contain multiple entries separated by a semicolon followed by a space. Each name in the Cataloguer field should correspond to a date in the Catalogue Date field.

    A specimen was documented on September 7, 1984 by José Moleno. Richard Martin documented it again on March 2, 1992.

    Cataloguer Martin, Richard; Moleno, José
      Catalogue Date 1992-03-02; 1984-09-07 © Société des musées du Québec