Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Current Condition (Specimen/Description)

Field to be used with an authority listField used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections


  • This field contains an evaluation of the current condition of conservation of the specimen.


  1. Use this field with the following authority list for better results when searching the database:

    The specimen is seriously damaged, with one or more major alterations;

    The specimen is slightly damaged, with one or more minor alterations;

    The specimen is not damaged and there are no visible alterations.

  2. This field is used in conjunction with the Current Condition Date field.

Entry rules:

  1. Enter the keyword describing the current condition of the specimen.
  2. This field may contain multiple entries separated by a semicolon followed by a space. To maintain an audit trail of the condition of the specimen, each entry in the Current Condition field must correspond to an entry in the Current Condition Date field.

    A naturalized common merganser was assessed on May 23, 1981 and was found to be in poor condition. It was restored and assessed again on March 28, 1992.

     Genus Mergus
     Species merganser
    Current Conditiongood; poor
     Current Condition Date 1992-03-28; 1981-05-23 © Société des musées du Québec